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Invoice Processing - Paperless Accounts Payable
In the midst of cost and regulatory compliance pressures, accounts payable departments are striving to improve and extend the services they provide to their own organisations, while looking for innovative ways to reduce costs, increase efficiency and enhance business relationships. Processing invoices quickly and accurately however remains a challenging task for any accounts payable organisation.
By Outsourcing your Invoice processing entirely to Capital Capture the electronic capture and storage of invoice information, coupled with automated workflow ensures that the right information is available to the right people at the right time. Automating the invoice process reduces errors and makes associated information instantly accessible while providing more security than is available in a paper invoice processing environment.
Processing invoices quickly and accurately is fundamental to reducing costs and improving key supplier relationships. The need to process both paper invoices and electronic forms typically requires manual effort that can be costly, error-prone and time consuming for accounts payable staff.
Capital Capture's outsourced automated Invoice processing services combine world-class data capture, at our state of the art Scanning Bureau, with intelligent invoice processing that successfully integrates people, paper and processes.
How our Outsourced invoice processing service solution will help you:
- Remove paper based Invoices from your business - Paperless accounts payable
- Improve productivity - Release staff from labour intensive and time consuming tasks
- Increase control and visibility
- Reduce processing costs of capturing invoices through automated data extraction
- Improve data quality and accuracy by reducing manual handling and data entry errors
- Reduce Supplier enquires
- Ease of access to information via the internet - on demand
- No Infrastructure costs
- Transition to electronic Invoicing to realise further savings
- Enhance financial reporting and compliance with detailed tracking and full audit trails
Paper-based invoices are captured and the data is extracted and processed along with invoices in electronic form automatically to either back-end systems or fully hosted and stored by our hosted services.
At a click of a mouse staff can approve, re route or reject invoices either individually or in bulk. Paperless Accounts payable will dramatically reduce data entry costs and reduce the Invoice processing workload by over 50%, allowing accounts payable staff to focus on exceptions and making better use of their valuable skills.
With the increase in efficiency and time savings, existing staff can be repositioned to further cost reduction and revenue generating activities.
Our Outsourced Invoice processing service solution delivers:
- Reduced your manual labour costs - as all Invoice Processing fully outsourced to us
- Elimination of errors and inaccuracies
- Electronic capture, workflow, approval and storage of all invoices
- Quicker on line access to financial information
- Online visibility of the entire 'end to end' accounts payable process
- Greater information security
- Auditable business processes - monitor compliance against your policies
- Increased efficiency and maximised productivity
- Improved supplier and vendor relationships
- No IT Or Infrastructure costs
- No Capex Costs
Our automated invoice processing services are based on the leading document scanning, data capture, on line hosted technologies.
If you would like to know more about Capital Capture's Outsourced invoice processing services or an in house Invoice processing solution, please contact us on 020 7314 7700 or fill in our contact form
