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Companies and legal departments operating under the rule of law often find themselves overwhelmed by the volume of documents and number of rules and laws with which they must comply.

Law firms and legal departments have a wide variety of special requirements and face unique document management challenges:

  • Continually evolving regulatory and compliance environment
  • Compliance with discovery requests
  • Long case cycles, during which records must be added to case file
  • Simultaneous access to contracts required by multiple departments
  • Read huge volume of documents looking for specific, case-related keywords
  • Document and case file security
  • High expectations for professional standards
  • Handling of very important documents, with significant value - monetary and otherwise
  • Time pressures, particularly for fee-earning staff
  • Demanding customers

The paperwork generated by legal offices has always been substantial. Indeed, the number of documents and files which are required to be held by legal offices and practices is growing exponentially, such as:

  • Architectural plans, drawings and schematics
  • Public records
  • Client records
  • Case notes and files
  • Legal documents
  • Financial documents
  • Court documents
  • Other

The confidentiality of corporate and client papers means storage issues for lawyers and legal departments are more complex than for most.

Equally, the importance of exceptional customer service as a differentiator has placed an emphasis on quick response times for retrieving accurate information - a task made particularly difficult when off-site storage is relied upon.

Capital Capture's intelligent capture solutions & services provide the fastest and most cost-effective means for law firms, legal departments and corporate counsels to handle the all the documents and records needed to operate in this environment.

Our solutions improve document handling and processing for case management and regulatory compliance issues, reduce costs, improve data accuracy, automate business processes, increase efficiency and improve customer services.

Archiving and retrieval is simple and fast - you can find any document in the business in seconds without having to leave your desk. Confidentiality and security is maintained with in-built security access, and once-only handling of your client's original documents conserves evidence.

We also offer a flexible range of outsourced 'on' or 'off' site document imaging, scanning and hosting services for projects of varying sizes, complexity and document volumes, within a quality controlled project-based environment for all legal document processing needs, including:

  • Scanning, OCR and indexing
  • Objective coding
  • Project and quality management
  • Repository management
  • On or Off site project document capture
  • Bates numbering / electronic image pagination
  • Improve document handling for case management & document archiving
  • Document preparation / reconstruction
  • Document splitting and automated image separation process

Whatever document or data capture solution or service you need you can rest assured that with Capital Capture's experience you can spend your time reviewing the facts of the matter, rather than searching through documents looking for them.

To find out more about our legal services and solutions contact us on 0207 314 7700 or fill in our contact form

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