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Electronic Document Management Services
Document management is probably one of the most frequently used terms in industry today. It can be anything from printing, copying and filing of documents to storing boxes of files. Traditionally in paper format but more recently electronically (electronic data management). Document management is a generic title covering all the means by which files are organised, stored, retrieved, and archived for long-term retention.
At the simplest or basic level of document management, this entails the use of storing paper documents and files in cabinets in an office environment and progressing to off-site archiving/storage as volumes increase and the files became less current.
There are a few shortcomings relating to paper filing and that's space is at a premium in most business environments and paper storage space is totally non-productive. Paper archives also take time to administer and operate,with retrieval time and cost usually substantial (although mostly hidden). Security is also generally at a minimum, with no safeguards on misfiling, loss of files, or destruction in a major disaster such a fire or flood.
An electronic document management system is a computer system or set of computer programs used to track and store electronic documents and scanned images of paper documents. The term document management has some overlap with the concept of content management systems and is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.
Storing scanned images of paper documents and electronic documents digitally overcomes the shortcomings of paper archives. Filing space is virtually eliminated and document retrieval time is dramatically reduced with files backed up either as part of existing IT server procedures, on portable media such as CD or DVD-ROM, or outsourced to third party data hosting specialists. Modern work flow systems allow electronic data to be captured at source and made available immediately to the network or intranet users no matter how large the files or multiple office locations.
Capital Capture delivers electronic document management solutions and services that capture, index and process all the various types of documents that exist through your organisation to the highest of quality.
With Capital Capture's document management services you can more effectively capture and manage all your documents and company business data, automate business processes, reduce costs, improve operational efficiency and meet compliance mandates and audit requirements.
To find out how Capital Capture can help solve your document management problems contact us on: 0207 314 7700 or fill in our contact form
