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Charities
Charities typically have to make do and get by with very limited resources.
Administrative requirements are substantial but often underfunded and storage space for paperwork can be a problem - factors which result in a lack of time for proactive planning. In addition, the amount of information now required to be kept up-to-date and accessible by law is rapidly increasing, and revisions to data protection legislation can make even the day-to-day management of records a daunting task.
Gift Aid, for example, is one particular area that complete records must be kept and is audtited by Her Majestys Revenue and Customs (HMRC). Written gift aid donantion records kept in paper format, is a manually intensive process and the filing of all this paperwork takes up valuable space.
In order to operate the Gift Aid scheme, charities need to keep records to show how much has been received from each donor who has made a declaration. Charities must keep sufficient records to show that their tax reclaims are accurate. In other words, they must keep records that enable them to show:
- an audit trail linking each donation to an identifiable donor who has given a valid Gift Aid declaration, and
- that all the other conditions for the tax relief are satisfied (provision of benefits, for example).
If a charity does not keep adequate records it may be required to pay back to HM Revenue & Customs tax reclaimed, with interest. It may also be liable to a penalty.
Capital Capture's intelligent document and data capture solutions and services can automate these processes, validate and fully index forms, improve the retrieval process and free up precious storage space by eliminating the need to hold and manually search physical paper and files.
All information is captured electronically, kept securely, with access tightly controlled where required, and easily searched by a wide range of criteria so individual documents can be retrieved in seconds.
Our solutions are completely intuitive and require little training, so part-time or voluntary staff can quickly get up to speed. It can also be seamlessly linked with existing back-office systems, thereby bringing together all associated information quickly and simply while increasing efficiency, providing a fully auditable trail, reducing costs and freeing up time to pursue new opportunities.
Our Charities clients include: British Heart Foundation, British Red Cross Sainsbury's Family Charitable Trust (SFCT), National Children's Home, (NCH), Central YMCA, Donkey Sanctuary and more.
To find out more about our solutions and services for the Charities sector contact us on 0207 314 7700 or fill in our contact form
