Capital Capture - Document scanning and data capture
Transform the way your company does business and find new efficiencies and cost savings for a range of processes, from invoice scanning to records management. Use workflow automation to route documents scanned at the point of entry into your business directly to the relevant sales or data entry person.
Our document scanning and data capture solutions and services enable organisations to capture, process, manage, retrieve and share business critical documents, archives and information digitally across the entire organisation. This can be achieved either on-site at your place of work or off-site at one of our dedicated UK bureaus.
Capital Capture is accredited to ISO9001:2008, ISO14001:2004 and ISO27001:2013 British Standards. Our Production Scanning Bureau conforms to BIP0008 best practice guidelines, and as such can form part of an overall BS10008 certified solution.
Why choose a customised scanning solution from Capital Capture?
- Increased employee productivity
- Reduced data entry errors
- Improved data sharing
- Improved customer service
- Reduced operating costs
- Increased operating efficiencies
- Data protection and data management compliance
- Improved visibility and transparency
What do our Customers say?
Take a look at our CASE STUDIES to see how we've helped organisations such as the NHS move to Electronic Patient Records (EPR) using medical records scanning or how we've improved customer service for legal and financial companies with the adoption of a digital mailroom which means no more lost post. We've also integrated our scanning and data capture software with many CRM systems to improve the efficiency of data processing, reducing data entry errors.
Many companies are making the move to a paperless office and at the core of this are robust document scanning technologies which open so many possibilities to handle, store and communicate with your customers, your suppliers and your colleagues. From standard invoice scanning to form scanning for applications and surveys. If you're constantly moving pieces of paper from one desk to another, from one filing cabinet to another, then scanning your documents will make a big difference to to your work.
Once your company scans its documents as a matter of routine, you'll start to notice how much time you spend emailing and filing these digital copies around the business. Workflow automation automatically takes your document as soon as it is scanned and routes it where it needs to go, based on a set of rules (similar to the ones you may use in your email inbox to automatically file or delete emails), so that it arrives in the correct inbox, gets filed within your document management system or is pulled into your CRM software to be actioned.
Data Capture and Data Extraction
Using OCR technology, data can be pulled from a document and inserted directly into your CRM, accounts package or other software. This means data entry errors are reduced significantly and your staff have more time for other tasks.
You may not realise it, but the mailroom has entered the 21st century by going digital. How is this possible? Well, by combining document scanning and workflow automation with data capture, you can scan your documents at their point of entry into your business. With two options available, on site scanning or off site scanning, you can either retrain your existing post room staff to use the scanners or you can outsource it to one of our scanning bureaus where we will take your mail and scan it back to you.
If you have any questions or are interested in our scanning solutions you can call us on 0207 314 7700 or email us and we will be happy to discuss your requirements.